PlayHQ Resources

PLAYHQ SEASON SETUP CHECKLIST

Once you have attended your first training session & your league administrator has granted your club access to the PlayHQ System – this checklist will ensure you tick off all the tasks that your club needs to complete in order to be ready for accepting registrations.

PLAYHQ USER GUIDES

The PlayHQ user guides are a step-by-step guide to your administrative needs to deliver community football seasons.

For a deep dive into the PlayHQ system, download your PDF guide below.

INFORMATION FOR COACHES

Coaches will need to register to their community club through the CoachAFL platform. Coaches must complete a 3-step process that includes registering to their club and completing an online accreditation course.

COMMUNITY FOOTBALL DOCUMENTS PORTAL

To complement the PlayHQ platform, a Community Football Documents Portal has been developed for League and Club Administrators to store key documents.

League and Club Administrators that have been granted access to the Community Documents Portal can login here.

ADDITIONAL RESOURCES

These additional guides will help you get the most out of the PlayHQ platform with information on our integrated Communications (Mailchimp) and Website platforms, along with answers to some commonly asked questions.

Website options available to Leagues & Clubs - Information on the options available to Leagues & Clubs around Websites.
How to Integrate Mailchimp Communications – This guide has been designed to help you understand how to set up and synchronise your Mailchimp account with PlayHQ so your club can easily and efficiently communicate with your participants
Mailchimp Setup Training Session - This pre-recorded webinar will give an overview of the benefits of MailChimp, how to connect Mailchimp with PlayHQ and simple steps to start sending emails.
Accompanying presentation slides can be viewed here.
Communication Guide for Community Clubs – There are many options available to you when communicating with your audiences, this guide gives an overview of the best options for different types of messages
What’s happening to my Data? – All the required information for players to register & participate in 2022 will be available in PlayHQ. This guide gives an overview of the additional historical data & website information

CLUB ADMINISTRATOR VIDEOS

Watch our short and sharp training sessions relevant to Club Administrators

SAFEGUARDING COMMUNITY FOOTBALL EDUCATION SESSION #1

AFL Victoria Child Safe education session that outlines standards, club obligations & resources available

HOW TO LIVESCORE IN PLAYHQ

This video provides Admins an overview on how to LiveScore a game on the PlayHQ platform.

TEAM MANAGEMENT ACCESS (MY TEAMS)

This video provides Team Managers an overview of the My Teams functionality in PlayHQ related to all things Match Day operations

HOW TO REGISTER AS A NEW PARTICIPANT

A step-by-step run through showing how to register for footy in the PlayHQ system

HOW TO REGISTER AS A PARENT/GUARDIAN

A step-by-step run through showing how to register for footy in the PlayHQ system

How to register a returning participant and claim their profile when their email address has changed

How to register a returning participant and claim their profile, when their email address remains the same

How to register a new participant and approve that registration

PARTICIPANT MANAGEMENT

How to search, view and update participants details in PlayHQ

REQUEST SEASON PERMIT FOR CLUBS

How clubs can request and approve season permits for players

How a participant can register and then request a transfer

REGISTRATION SETUP FOR CLUBS

How to set up registrations for your Club, including custom fields and registration form

ORGANISATION SETUP

An introduction to Organisation Details, Contacts, Vouchers, Payments, Administrators and Settings

INVITE OTHER ADMINISTRATORS

Manage the administrators of your organisation

SETUP TRANSFER & PERMIT NOTIFICATIONS

How to update the settings for transfers, permits and automatic approvals

SETUP A STRIPE ACCOUNT TO ACCEPT PAYMENTS

How to enter your bank details for registration fees & merchandise payments

UPDATE YOUR ORGANISATION DETAILS

How to update the general details of your club, including description, address & play.afl locator

COMPETITION SETUP

How to create teams and allocate to grades

MATCH RESULTS

How to add players to a team sheet & enter match results

HOW TO RUN REPORTS

How to generate participation, fixture & games played reports

CLUB SEASON SETUP VIDEOS

Scroll through our short videos to assist with your Club Season Setup

REGISTRATION FORM & FEES

LEAGUE ADMINISTRATOR VIDEOS

Watch our short and sharp training sessions relevant to League Adminstrators

LIVESCORE MULTIPLE MATCHES WITH THE SAME LOGIN

A guide for Administrators on how to Live Score multiple games at the one time with the same login

CREATING FINALS FIXTURES IN PLAYHQ

A "how-to" guide for League Administrators to create finals fixtures in PlayHQ

HOW TO REGISTER AS A NEW PARTICIPANT

A step-by-step run through showing how to register for footy in the PlayHQ system

HOW TO REGISTER AS A PARENT/GUARDIAN

A step-by-step run through showing how to register for footy in the PlayHQ system

How to register a returning participant and claim their profile when their email address has changed

How to register a returning participant and claim their profile, when their email address remains the same

How to register a new participant and approve that registration

COMPETITION SETUP FOR LEAGUES

How leagues can set up competitions, add seasons and grades

PARTICIPANT MANAGEMENT

How to search, view and update participants details in PlayHQ

How a participant can register and then request a transfer

REGISTRATION SETUP FOR LEAGUES

How to set up registrations for your Competition or League

ORGANISATION SETUP

An introduction to Organisation Details, Contacts, Vouchers, Payments, Administrators and Settings

HOW TO RUN REPORTS

How to generate participation, fixture & games played reports

COMPETITION SETUP

How to create teams and allocate to grades

MATCH RESULTS

How to add players to a team sheet & enter match results

LEAGUE SEASON SETUP VIDEOS

Scroll through our short videos to assist with your League Season Setup

CLUB MANAGEMENT SETTINGS

PLAYHQ CONNECT

PlayHQ Connect is a fortnightly communication sent to league and club admins about new features released into the PlayHQ platform. It includes descriptions of the new features as well as a short demonstration video with other handy tips and information.

To view a description of the new features please click on the 'Release Notes' link.
To view the short video, please click on the date link, below.

Release notes (click here to read) - March 22nd (click here to watch)

Release notes (click here to read) - March 8th (click here to watch)

Release notes (click here to read) - February 8th (click here to watch)

Release notes (click here to read) - January 25th (click here to watch)

Release notes (click here to read) - December 20th (click here to watch)

Release notes (click here to read) - December 1st (click here to watch)

Release notes (click here to read) - November 16th (click here to watch)

Release notes (click here to read) - November 3rd (click here to watch)

Release notes (click here to read) - September 21st (click here to watch)

Release notes (click here to read) - September 7th (click here to watch)

Release notes (click here to read) - August 18th (click here to watch)